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Payroll Services

At  DEEPROOTS PAYROLL SERVICE , we understand the importance your organization attaches to resource and time allocation to critical HR functions such as Payroll Management activities. With our expertise in Payroll Management, your organization can gain with timely error free outputs, with an extensive range of services that include:

Employee Payroll Service (EPS):

  • Online Access to View/Print Salary Slip and Employee Personnel Details,
  • Automated Attendance, Leave Import/Export Solution
  • Web-based Leave Solution
  • Monthly and weekly salary calculations,
  • Monthly  and weekly pay slips,
  • Managing statutory and voluntary deductions,
  • Multiple Branches  Incorporate,
  • Staff Loans,
  • Online technology for employees to view salary slip, submit IT declaration, decide FBP, submit query.
  • Monthly and annual summary reports,
  • Generate Returns for Labour Department, PF, Income Tax, ESI, and other statutory requirements, as also the Insurance.

We cater to all industries spread across all sizes – small, medium and large.

Contact us Today  To know how we can help your organization with our range of Payroll Outsourcing Solutions.

 User defined Earnings & Deductions heads

  • Flexibility to add or modify Salary Components – Earnings & Deductions e.g Basic, HRA, PF etc.
  • Taxable & Non Taxable Earnings for Income Tax Calculations
  • Calculation based on Attendance
  • Monthly, Yearly or Temporary Payments


Leave & Attendance Management

  • Flexibility to add different Leave types i.e. Privilege Leave, Casual Leave etc.
  • Leave Rules can be defined
  • Carry forward facility for balance leave
  • Encashment of Leave
  • Leave Utilizes & Balances can be checked
  • Attendance Arrears


Loan & Advance Management

  • User Definable Loans/Advances
  • Loan Disbursement option with EMI option
  • Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
  • Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
  • Loan Recovered, Loan Balances & Loans History – Employee wise


Performance Incentive or Bonus Management

  • Performance Management System with employee’s target and achievement
  • Year-end report based on automatic data
  • Bonus calculation based on employee’s performance
  • Bonus disbursement or withhold


Payroll Processing

  • Input information for all newly joined employees and resigned/left employees
  • Salary on Hold & Freezing of Salary in case of Termination of Employees
  • Process by Exception – you only need to enter Pay and/or deduction information when there are changes
  • Pro-rata calculations for employees based on Attendance
  • Process & Print Payslips for groups or for selected employees
  • facility to avoid changes in Processed Data
  • Department wise employee cost report


Arrears Calculation

  • Arrears calculation for any previous period / Retrospective effect
  • Arrears Components will be shown separately in Payslip under the head “Arrears”


Other Payments

  • Gratuity, Bonus & Exgratia Calculation
  • Reimbursement – Medical, LTA or any other user defined reimbursement
  • Monthly Reconciliation – allow us to compare the changes in the pay components from last month to this month


Salary Reports (Pay slip & Salary Sheet)

  • Automatically calculates all the income, deductions & Company Contributions as per the requirement
  • Regular Pay slips (with Logo) can be viewed or Emailed/uploaded on web-server
  • Reimbursement Pay slips can be viewed or Emailed/uploaded on web-server
  • Generates Cash / Cheque / Bank Transfer List
  • Generate Bank Statement, Direct Electronic Bank transfer files
  • YTD salary Sheet & Summary of each employee


Bank Transfer

  • Bank Transfer Statement facility available for all the banks
  • Soft copy format also available in Excel or any format specified by different banks
  • Bank Transfer Statements can be generated for both Regular & Reimbursement Payments
  • Cheque / Bank Transfer / Cash List


 Income Tax Management

  • Auto calculations of Exemptions & Deductions on the basis of declarations received and compute income tax payable for the entire year & the tax to be paid each month
  • Auto calculation of TDS based on Projections
  • Prints Form 16, 16AA & 12BA
  • Quarterly e-TDS Return as per the NSDL format
  • Income Tax Projections can be emailed in PDF format
  • Perquisite calculation as per the provisions of the Income Tax Act.
  • Investment Proofs activities at the end of the year Following activities would be performed for the actual investment proofs:
  • Verify the validity of the proofs from the angles of
  • Date
  • Payee
  • Type of investment
  • Enter them in payroll software and compute the tax liability
  • TDS Report and TDS Certificate for employees


B. Reimbursement Management:

  • Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
  • Upper limits can be specified – Employee wise or Grade wise
  • Annual Limits or Monthly Accruals
  • Opening Balance, Entitlement, Amount Reimbursed, Supporting provided and Balance amount can be checked
  • Reimbursement Pay slips, Bank transfer statement for Reimbursement Component


C. Statutory obligations: PF Calculation & Reports

  • User defined PF Rate of Deduction for Employer & Employee
  • Employee & Employer Contribution
  • Automatic Bifurcation of EPF & EPS
  • PF applicability check at Employee Level
  • Options to Limit Maximum Salary for PF Deduction
  • Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement

 ESIS Calculation & Reports

  • User defined ESIC Rate of Deduction for Employer & Employee
  • ESIC applicability check at Employee Level
  • ESIC Register, Form 5, 6 & Challan

Professional Tax

  • User definable State wise Slab
  • PT applicability check at Employee Level
  • Form III & Challan

Labour Welfare

  • User definable State wise rate (Not Applicable)
  • LWF applicability check at Employee Level D.

Full & Final Settlement:

  • Employees Full & Final settlement can be prepared based on resignation of employees
  • Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment, Gratuity, Reimbursement balances and recovers all Loan balances and Income Tax.
  • Generates Full & Final Settlement Calculation sheet for all the calculations done

E. Added Services

  • Income Tax Return filing of employees
  • Performance Incentive System (target and achievement based matching)