Payroll Services «

[vc_row][vc_column width=”1/1″][vc_column_text]At DEEPROOTS PAYROLL SERVICE , we understand the importance your organization attaches to resource and time allocation to critical HR functions such as Payroll Management activities. With our expertise in Payroll Management, your organization can gain with timely error free outputs, with an extensive range of services that include:

Employee Payroll Service (EPS):

Online Access to View/Print Salary Slip and Employee Personnel Details,
Automated Attendance, Leave Import/Export Solution
Web-based Leave Solution
Monthly and weekly salary calculations,
Monthly and weekly pay slips,
Managing statutory and voluntary deductions,
Multiple Branches Incorporate,
Staff Loans,
Online technology for employees to view salary slip, submit IT declaration, decide FBP, submit query.
Monthly and annual summary reports,
Generate Returns for Labour Department, PF, Income Tax, ESI, and other statutory requirements, as also the Insurance.

We cater to all industries spread across all sizes – small, medium and large.

User defined Earnings & Deductions heads

Flexibility to add or modify Salary Components – Earnings & Deductions e.g Basic, HRA, PF etc.
Taxable & Non Taxable Earnings for Income Tax Calculations
Calculation based on Attendance
Monthly, Yearly or Temporary Payments

Leave & Attendance Management

Flexibility to add different Leave types i.e. Privilege Leave, Casual Leave etc.
Leave Rules can be defined
Carry forward facility for balance leave
Encashment of Leave
Leave Utilizes & Balances can be checked
Attendance Arrears

Loan & Advance Management

User Definable Loans/Advances
Loan Disbursement option with EMI option
Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
Loan Recovered, Loan Balances & Loans History – Employee wise

Performance Incentive or Bonus Management

Performance Management System with employee’s target and achievement
Year-end report based on automatic data
Bonus calculation based on employee’s performance
Bonus disbursement or withhold

Payroll Processing

Input information for all newly joined employees and resigned/left employees
Salary on Hold & Freezing of Salary in case of Termination of Employees
Process by Exception – you only need to enter Pay and/or deduction information when there are changes
Pro-rata calculations for employees based on Attendance
Process & Print Payslips for groups or for selected employees
facility to avoid changes in Processed Data
Department wise employee cost report

Arrears Calculation

Arrears calculation for any previous period / Retrospective effect
Arrears Components will be shown separately in Payslip under the head “Arrears”

Other Payments

Gratuity, Bonus & Exgratia Calculation
Reimbursement – Medical, LTA or any other user defined reimbursement
Monthly Reconciliation – allow us to compare the changes in the pay components from last month to this month

Salary Reports (Pay slip & Salary Sheet)

Automatically calculates all the income, deductions & Company Contributions as per the requirement
Regular Pay slips (with Logo) can be viewed or Emailed/uploaded on web-server
Reimbursement Pay slips can be viewed or Emailed/uploaded on web-server
Generates Cash / Cheque / Bank Transfer List
Generate Bank Statement, Direct Electronic Bank transfer files
YTD salary Sheet & Summary of each employee

Bank Transfer

Bank Transfer Statement facility available for all the banks
Soft copy format also available in Excel or any format specified by different banks
Bank Transfer Statements can be generated for both Regular & Reimbursement Payments
Cheque / Bank Transfer / Cash List

Income Tax Management

Auto calculations of Exemptions & Deductions on the basis of declarations received and compute income tax payable for the entire year & the tax to be paid each month
Auto calculation of TDS based on Projections
Prints Form 16, 16AA & 12BA
Quarterly e-TDS Return as per the NSDL format
Income Tax Projections can be emailed in PDF format
Perquisite calculation as per the provisions of the Income Tax Act.
Investment Proofs activities at the end of the year Following activities would be performed for the actual investment proofs:
Verify the validity of the proofs from the angles of
Date
Payee
Type of investment
Enter them in payroll software and compute the tax liability
TDS Report and TDS Certificate for employees

B. Reimbursement Management:

Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
Upper limits can be specified – Employee wise or Grade wise
Annual Limits or Monthly Accruals
Opening Balance, Entitlement, Amount Reimbursed, Supporting provided and Balance amount can be checked
Reimbursement Pay slips, Bank transfer statement for Reimbursement Component

C. Statutory obligations: PF Calculation & Reports

User defined PF Rate of Deduction for Employer & Employee
Employee & Employer Contribution
Automatic Bifurcation of EPF & EPS
PF applicability check at Employee Level
Options to Limit Maximum Salary for PF Deduction
Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement

ESIS Calculation & Reports

User defined ESIC Rate of Deduction for Employer & Employee
ESIC applicability check at Employee Level
ESIC Register, Form 5, 6 & Challan

Professional Tax

User definable State wise Slab
PT applicability check at Employee Level
Form III & Challan

Labour Welfare

User definable State wise rate (Not Applicable)
LWF applicability check at Employee Level D.

Full & Final Settlement:

Employees Full & Final settlement can be prepared based on resignation of employees
Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment, Gratuity, Reimbursement balances and recovers all Loan balances and Income Tax.
Generates Full & Final Settlement Calculation sheet for all the calculations done

E. Added Services

Income Tax Return filing of employees
Performance Incentive System (target and achievement based matching)

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